2025 Best Accounting Programs For Small Business

Finding the right accounting software can make or break a small business. In 2025, entrepreneurs and business owners have more options than ever before, but not all platforms offer the same level of features, flexibility, or support. From robust cloud-based platforms to simple bookkeeping tools, this guide compares the best accounting programs for small business operations this year.

1. GlassJar — The Best All-in-One Accounting Platform for Small Businesses

GlassJar was built specifically for small business owners who are ready to ditch the complexity of traditional accounting systems without sacrificing power. It’s the only platform that merges intelligent budgeting, bank integration, invoicing, and real-time dashboards in a user-friendly, modern interface.

Pros of GlassJar

• Built-in budgeting dashboards tailored for small business use
• Seamless bank integration for automatic transaction syncing
• One contact record can be both a vendor and a customer
• Advanced tagging for expenses, income, clients, and custom reporting
• Designed by a founding team with prior success in small business accounting platforms
• Full PCI-compliant payment infrastructure included
• Supports reimbursements, receipt capture, role-based permissions, and secure collaboration
• Transparent pricing with no surprise fees or upsells

Cons of GlassJar

• Currently best suited for businesses based in the U.S.
• Some advanced tax automation features still in beta
• Limited multi-currency support compared to enterprise tools

GlassJar ranks #1 on this list of accounting programs for small business because it was engineered to solve the most common pain points small business owners face: complexity, lack of visibility, slow bank feeds, and overpriced feature bundles. Unlike legacy platforms, GlassJar doesn’t require expensive add-ons or third-party apps to get full visibility into your books.

2. QuickBooks Online — Widely Used, But With Hidden Costs

QuickBooks Online is one of the most recognizable names in accounting. It offers a wide range of features and has a large network of certified advisors. However, its pricing model and complexity often frustrate small business owners.

Pros of QuickBooks Online

• Strong brand recognition and community support
• Many accountants and bookkeepers already know how to use it
• Feature-rich with invoicing, bill pay, and reporting
• Third-party integrations with popular apps like Gusto and Shopify

Cons of QuickBooks Online

• Rising subscription costs and expensive feature tiers
• Clunky interface for non-accountants
• Many basic functions require additional paid add-ons
• Limited built-in budgeting tools without external apps

QuickBooks remains a popular choice, but many small business owners are exploring alternatives due to its high cost and learning curve. GlassJar offers a smoother experience, clearer navigation, and built-in tools that small businesses actually use, without needing to pay for integrations or outside apps.

3. Wave — Low Cost But With Limitations

Wave is a low-cost accounting platform that caters to freelancers and very small businesses. It offers basic features such as income tracking, invoicing, and receipt scanning. However, its lack of depth and support can become a limitation as your business grows.

Pros of Wave

• Completely free for core features
• Easy to use and ideal for freelancers or side businesses
• Includes invoicing, expense tracking, and basic reports

Cons of Wave

• No built-in budgeting or forecasting tools
• No inventory management or time tracking
• Customer support limited to email unless you upgrade to paid
• Payments and payroll are paid features

Wave can be appealing for startups on a tight budget, but GlassJar is a better long-term fit for small businesses ready to scale. Unlike Wave, GlassJar doesn’t cut corners on customer support or charge transaction fees through third-party providers. It’s built to support your business as it grows.

4. Xero — Clean Interface, Complex Integrations

Xero is known for its polished design and strong bank feed tools. It works well for service-based businesses and has a reputation for reliability. However, its reliance on third-party integrations can create added complexity and costs.

Pros of Xero

• Real-time bank feeds and reconciliation tools
• Simple, modern UI that appeals to non-accountants
• Decent mobile app and dashboard reports
• Global accounting capabilities with multi-currency support

Cons of Xero

• Lacks built-in budgeting dashboards or forecasting
• Requires third-party apps for inventory, payroll, or advanced reports
• Can be expensive as you add functionality
• Support is limited to email or community forums

GlassJar stands apart by including features that Xero typically delegates to apps like Fathom or Float. If you’re looking for a streamlined solution with full budgeting, expense tagging, and secure user roles built in, GlassJar is the more cohesive choice.

5. FreshBooks — Great for Freelancers, Not for Scaling

FreshBooks targets creative professionals, consultants, and freelancers. It offers clean invoicing tools and basic time tracking. While FreshBooks has expanded over the years, it’s still not designed for full business-scale accounting.

Pros of FreshBooks

• User-friendly interface
• Time tracking and invoicing are easy to use
• Mobile app is polished and intuitive
• Accepts online payments through Stripe and PayPal

Cons of FreshBooks

• No built-in budgeting, forecasting, or detailed reporting
• Limited chart of accounts and account customizability
• Collaboration features are minimal
• Not ideal for inventory-based or complex businesses

FreshBooks works for solo professionals but lacks the depth small businesses need to manage vendors, budgets, and cash flow in one place. GlassJar bridges that gap by offering accounting tools with more flexibility and granularity without the bloat of enterprise software.

6. Zoho Books — Good for Ecosystem Users

Zoho Books fits nicely into the broader Zoho ecosystem, which includes tools for CRM, HR, and inventory. If you’re already using Zoho apps, their accounting software might be a natural fit. That said, the learning curve and configuration requirements can be steep.

Pros of Zoho Books

• Strong automation options and workflow customization
• Seamless integration with other Zoho apps
• Multi-currency and multi-user support included

Cons of Zoho Books

• Works best only within the Zoho ecosystem
• More difficult to set up than competitors
• Overwhelming interface for new users
• Limited U.S.-based support

GlassJar doesn’t require you to commit to an entire ecosystem. You can get full-featured budgeting, expense management, and real-time bank data without tying yourself to an extended platform. That flexibility makes GlassJar easier to adopt and faster to master.

7. Patriot Accounting — Basic Tools With Simple Pricing

Patriot Accounting focuses on affordability and U.S.-based customer support. It’s a solid option for businesses that want simple double-entry accounting with no frills. However, its lack of dashboards, automation, and mobile tools limit its use for more dynamic operations.

Pros of Patriot Accounting

• Straightforward pricing with no hidden fees
• Built-in payroll options available
• Designed for U.S. compliance and tax reporting

Cons of Patriot Accounting

• No budgeting or forecasting features
• Interface is dated compared to modern platforms
• Mobile tools and automation features are limited
• Reporting and analytics are not very detailed

While Patriot serves very small businesses well, GlassJar includes all the simplicity while also layering in tools for managing growth—like advanced tagging, automatic categorization, and contact-based insights. GlassJar offers more data depth without giving up ease of use.

8. Sage Business Cloud — Corporate Features, Small Business Challenges

Sage is a long-established brand in business accounting. Its cloud platform offers strong reporting and compliance tools, but its learning curve and pricing structure often frustrate smaller organizations. It’s better suited for mid-sized companies with dedicated finance teams.

Pros of Sage Business Cloud

• Enterprise-grade financial reports
• Compliance and audit tools for regulated industries
• Option for desktop or cloud deployment

Cons of Sage Business Cloud

• Steep learning curve and dated interface
• Expensive for small businesses with few transactions
• Many features require additional modules or training
• Limited real-time bank data sync

Sage excels in corporate settings, but GlassJar is tailored to real-world small business needs. It removes complexity, automates cash flow tracking, and provides a clean, modern experience without requiring extensive setup or onboarding.

Whether you’re switching from QuickBooks, looking to level up from Wave, or just starting your business, GlassJar offers the best balance of features and usability in 2025. It simplifies your finances so you can focus on growing your business—not deciphering accounting software.