Streamline your billing process with business invoicing software designed for speed, accuracy, and clarity. GlassJar makes it easy to send professional invoices, track payments, and get paid faster—all from one simple dashboard.
Built as invoicing software for small business owners, it includes customizable templates, automated reminders, and real-time payment tracking. Whether you’re billing clients monthly or by project, GlassJar helps you stay organized, reduce late payments, and maintain healthy cash flow with ease.
The #1 Online Business Invoicing Software
Try GlassJar For Free
Get Paid Quicker with Online Invoicing
GlassJar’s online invoice software gives your business everything needed to speed up payments and simplify the billing experience. Send invoices instantly via email with embedded payment options—ACH transfers, credit and debit cards, PayPal, Apple Pay, and more—all available with no third-party setup required. Clients can pay in just a few clicks, from any device.
Real-Time Status Tracking for Full Visibility
Know the moment an invoice is delivered, viewed, and paid. GlassJar tracks real-time status updates for every invoice, so your team can take action without guessing. Need to follow up? Enable automatic reminders that notify customers of upcoming or overdue payments—reducing delays and minimizing the need for manual outreach.
Automate Tasks and Streamline Workflows
Reduce repetitive work with smart automation features like email scanning and template-driven invoicing. For recurring clients or project-based billing, GlassJar allows you to auto-generate and send invoices on a set schedule. Integrate with third-party tools to connect your invoicing system with CRMs, project trackers, or inventory platforms—giving your team end-to-end operational efficiency.
Designed for Transparency and Action
GlassJar’s online invoice software supports seamless collaboration across finance, operations, and customer service teams. With a shared view of outstanding invoices and cash flow insights, everyone can stay aligned and make faster, more informed decisions. Whether you’re a solo entrepreneur or managing a growing business, the platform scales with your needs.
Features That Help Manage Payments & Cash Flow Seamlessly
GlassJar’s business invoicing software is built to simplify billing, speed up payments, and keep your cash flow moving. Whether you’re managing a few clients or hundreds, our tools help you stay organized and in control with less manual work.
Create & Send Invoices in Seconds
Quickly generate professional invoices, customize them with your logo, and send them directly to your clients via email.
Track Invoices & Stay Organized
Easily monitor which invoices are paid, overdue, or pending, and send follow-ups with just one click.
Automate & Save Time
Set up payment reminders, late fees, and recurring invoices to streamline your billing process.
Secure & Compliant Electronic Invoicing
In an increasingly digital world, securing financial and customer data is more than a best practice—it’s a business imperative. GlassJar’s business invoicing software is built with security at its core, providing a platform your customers can trust with their most sensitive information. Confidence in your billing process translates into stronger relationships and long-term client retention.
Auditable Workflows for Accountability
GlassJar offers built-in activity tracking and audit trails, allowing external accountants, bookkeepers, or internal reviewers to verify transactions, monitor access, and ensure accurate recordkeeping. These tools support regulatory readiness, asset protection, and transparent financial practices—critical for organizations that rely on contractors or prepare for audits.
Prepared for Tax and Global Standards
Our invoicing framework supports compliance with U.S. tax regulations, including IRS guidelines for digital record retention, while remaining adaptable for international invoicing standards where applicable. Whether you’re billing locally or globally, GlassJar helps maintain compliance without complicating your workflow.
Start Sending Invoices with Confidence
Security and compliance shouldn’t slow you down—they should power your growth. GlassJar offers a secure, professional environment where businesses can invoice efficiently and protect their data at every step. Start using a secure channel for your next bill and build trust from the very first click.
Why Choose GlassJar for Invoicing?
✔ Professional, customizable invoices with your branding
✔ Automatic payment reminders to avoid late payments
✔ Real-time invoice tracking to monitor your cash flow
✔ Seamless integration with your accounting data
Start Invoicing Faster with GlassJar for Free
Start simplifying your invoicing today with tools designed to save time, reduce errors, and get you paid faster. With GlassJar, you can create, send, and track professional invoices in just a few clicks—no training or complicated setup required.
Try GlassJar for free and experience how easy it is to manage all your business finances in one secure, streamlined platform.
Simplify Invoicing and Payments for Small Businesses and Freelancers
Getting paid should not be the hardest part of running a business. Yet for many small businesses and freelancers, invoicing remains one of the most time-consuming, error-prone, and stressful parts of the workflow. From chasing payments to dealing with mismatched transactions and unclear terms, manual processes add friction to the cash flow cycle.
GlassJar solves this problem by offering intuitive, modern invoicing tools built specifically for small businesses. Whether you’re a solo freelancer managing five clients or a small agency handling hundreds of invoices per month, the system streamlines the entire process—from invoice creation to payment collection and reconciliation.
With built-in customer support for credit card payments, bank transfers, and automated online payments, GlassJar gives both you and your clients a smoother experience.
Get Paid Faster with Online Payment Options Built In
Traditional invoicing systems are often disconnected from the tools used to collect payments. Businesses send an invoice in one system, accept payment in another, and then manually reconcile everything in their accounting software. This fragmented process creates delays and increases the likelihood of mistakes.
Payments processed through GlassJar are automatically linked to the correct invoice, eliminating the need for manual matching or follow-up. You can also track the status of each invoice—sent, viewed, paid, overdue—in real time.
For freelancers, this means faster payments without the awkward emails or back-and-forth follow-ups. For small businesses, it reduces admin time and improves cash flow predictability.
Accept Credit Cards Without Extra Tools or Plugins
More clients than ever prefer to pay with a credit card. Unfortunately, many small invoicing tools force users to integrate external payment processors or redirect clients to clunky checkout pages. These extra steps introduce confusion, reduce trust, and can cause payment delays.
GlassJar includes secure credit card processing natively within its platform. Your customers stay on the same page where they view their invoice, and can pay instantly with their card of choice. Payments are processed quickly, and funds are deposited directly into your connected account—no need to manage third-party plugins or accounts.
Because small businesses often rely on immediate cash flow to manage operations, being able to offer card payments without waiting on manual confirmation or integration setup is essential.
Seamless Bank Transfers for Clients Who Prefer Traditional Methods
While many clients use cards, others prefer bank transfers for larger or recurring payments. GlassJar supports secure ACH and electronic bank transfers as part of its payment gateway. Clients who prefer to avoid transaction fees or who are working with larger invoices can use their bank account information to complete the payment just as easily.
This flexibility ensures you don’t have to compromise based on your client’s preferences. Whether it’s a one-time invoice for a design project or a monthly retainer for consulting services, clients can pay the way that works best for them—and you still get paid efficiently.
GlassJar keeps track of pending and cleared bank transfers, giving you full visibility over cash inflows. Once the payment clears, the invoice is automatically marked as paid and recorded in your books.
Professional Invoicing That Builds Trust and Confidence
Your invoice is more than just a payment request—it’s a representation of your brand. With GlassJar, freelancers and small businesses can send beautiful, customized invoices that reflect professionalism and credibility.
You can add your logo, adjust colors, set custom terms, and itemize services with descriptions, rates, and taxes. Invoices are fully responsive and viewable on desktop and mobile, allowing clients to review and pay from any device.
Payment reminders can be scheduled to automatically follow up on unpaid invoices, so you don’t have to spend time tracking who owes what. Clients receive polite, pre-formatted reminders at intervals you define, reducing late payments and improving communication.
For service providers that depend on recurring income—like monthly consulting, bookkeeping, or coaching—GlassJar supports recurring invoices and subscriptions. This ensures your clients receive consistent billing and that you don’t miss invoicing cycles.
Built for Freelancers and Growing Teams Alike
GlassJar’s invoicing system was developed with flexibility in mind. Independent freelancers benefit from simple, fast invoice creation and integrated online payments, while growing small businesses can scale with more robust features like invoice templates, approval workflows, and team-based access controls.
You can manage multiple clients, set unique payment terms, and create service-based templates that reduce repetitive work. Whether you bill hourly, by milestone, or on a flat-rate basis, the system adapts to your model.
Team members can be given access to specific clients or invoice types, allowing your internal processes to scale as your business grows. Business owners and managers can track total invoicing volume, average time to payment, and cash received—all from one dashboard.
Full Payment Tracking and Reconciliation
Once a payment is made—via credit card or bank transfer—GlassJar automatically links the transaction to the invoice and updates your financial records. This real-time synchronization reduces manual accounting tasks and improves reporting accuracy.
The system records payment date, method, client name, invoice number, and transaction ID. This makes it easy to filter and audit payments later, whether you’re preparing quarterly reports or responding to a client inquiry.
With this level of automation, small businesses spend less time reviewing bank statements and more time focusing on growth. And for freelancers, this means fewer spreadsheets and a clearer understanding of income.
Simple Setup, Secure Payments, Transparent Fees
GlassJar’s invoicing and online payments are easy to activate with no third-party services required. The setup process takes just minutes, and all payments are handled through encrypted channels with full PCI compliance.
There are no hidden fees, and you’ll always see the transaction cost upfront. Funds are deposited directly into your linked account, whether through credit card clearing or ACH bank transfers. Clients don’t need to create an account or download an app—just click, review, and pay.
This simplicity is a major advantage for freelancers and solo operators who want to appear professional without managing multiple tools. For small businesses, it ensures the entire invoicing and payment process is consistent, reliable, and secure.
10 Reasons Small Businesses Use GlassJar For Invoicing
Many businesses begin the customer journey with an estimate or quote. GlassJar lets you convert approved quotes directly into invoices without manual re-entry. This ensures accuracy, saves time, and keeps the momentum going from sale to payment. You can also duplicate and modify past invoices for recurring clients or similar jobs—ideal for businesses that perform repeat services with slight variations.
Quote-to-invoice conversion is especially useful for service providers, freelancers, or construction businesses who need fast turnaround without compromising the details or formatting of customer-facing documents.
1. Payment Tracking Made Simple and Visible
Once an invoice is sent, knowing where it stands is just as important as creating it. GlassJar offers real-time payment tracking with status indicators like “Sent,” “Viewed,” “Partial,” and “Paid.” You’ll never wonder whether a client has received your invoice or how much remains outstanding. All status changes are timestamped and logged for internal reference.
This allows for quicker follow-ups, better client communication, and more accurate cash flow forecasting. For teams managing multiple accounts, centralized visibility reduces missed payments and forgotten follow-ups.
2. Automate Late Fees and Friendly Reminders
Chasing overdue payments wastes valuable time and puts strain on business relationships. GlassJar solves this with built-in automation tools. You can configure the platform to send gentle reminders when invoices near their due date—and stronger follow-ups once they’re overdue. If desired, late fees can be automatically applied based on your chosen thresholds.
Reminders are fully customizable and can be adjusted by client or invoice type. This gives you the flexibility to maintain professionalism while enforcing payment expectations.
3. Custom Branding for Professional Invoicing
Invoices represent your business, and with GlassJar, they look the part. Upload your logo, apply your color scheme, and customize headers, footers, and line items. Whether you want clean and simple or brand-rich and detailed, our invoice templates adapt to your style.
Consistency in branding helps reinforce your business identity and gives clients confidence in the legitimacy and professionalism of your billing process. Every invoice can also include payment terms, policies, or notes to clarify next steps or offer appreciation.
4. Manage Retainers, Deposits, and Prepayments
Not every invoice is final. Some projects begin with a deposit, installment, or retainer. GlassJar supports all of these workflows, allowing you to request an upfront payment, track prepayments, and apply deposits to future invoices. The system automatically deducts retainers from final balances and updates records to reflect applied amounts.
This flexibility is ideal for service businesses, agencies, or consultants who invoice across multiple phases or need to show balances across a longer timeline.
5. Seamless Client Portal Access
Clients don’t want to dig through emails or download attachments. With GlassJar, each client receives a secure portal link where they can view, pay, and download their invoices anytime. You’ll reduce support emails and improve turnaround time by giving clients 24/7 access to everything they need.
Clients can also download PDFs, check their billing history, and view itemized service lists. This professional, transparent approach strengthens customer relationships and improves trust around billing software.
6. Built-In Multi-Currency Support
If your clients span different countries, GlassJar makes global invoicing easy. Select the appropriate currency per invoice, and the platform will automatically apply the correct symbol, formatting, and rounding logic. Multi-currency reporting is also supported, so you can view your international income separately or convert all totals to a home currency for financial analysis.
This is especially useful for freelancers, ecommerce businesses, and agencies that work with clients across borders and need accurate, localized billing.
7. Recurring Invoices Without Repetition
Save time and reduce errors with recurring invoices. GlassJar allows you to set a repeat schedule for any invoice—weekly, monthly, quarterly, or on a custom timeline. This feature is ideal for subscriptions, retainers, or ongoing contracts.
You can preview, approve, or auto-send each recurring invoice. All recurring items can be tracked in one dashboard, and adjustments can be made without canceling the full schedule. This means less time copying old invoices and more time focusing on service delivery.
8. Tax Configuration by Region or Line Item
GlassJar allows complete control over tax settings to match your location and industry. You can apply sales tax, VAT, or other region-specific charges at the invoice level or per line item. Set default rates, manage multiple jurisdictions, and show tax breakdowns clearly on client-facing documents.
If your business operates across multiple regions or offers both taxable and non-taxable items, GlassJar ensures you stay compliant while maintaining transparency for your clients.
9. Invoice-Level and Account-Wide Reporting
GlassJar includes robust reporting tools that let you analyze invoicing performance from every angle. Generate reports by client, status, payment method, or timeframe. See which invoices are overdue, which clients pay on time, and which service lines generate the most revenue.
You can also export reports for internal meetings, tax filing, or budget reviews. Every report is synced with your general ledger, reducing errors and enabling a smooth transition into monthly or year-end accounting processes.
10. Internal Notes and Activity Logs for Team Oversight
Every invoice in GlassJar includes an internal activity log showing who created it, who edited it, and when it was sent or viewed. Team members can leave internal notes (not visible to clients) to provide context, explain discounts, or flag special billing terms.
This feature is particularly useful for teams where multiple people manage the same accounts, helping everyone stay aligned and informed without relying on memory or manual updates.
Frequently Asked Questions
What is the best invoicing system for a small business?
Top invoicing systems for small businesses include GlassJar, FreshBooks, Wave, and Zoho Invoice. GlassJar is designed for ease of use with automated reminders and built-in client tracking.
FreshBooks is known for simplicity and time tracking integration. Wave offers free invoicing for very small teams. Choose one that fits your workflow, offers customization, and integrates with your accounting or CRM tools.
Which software is best for making invoice?
The best invoicing software depends on your business needs. FreshBooks, GlassJar, and Zoho Invoice are excellent for professional, customizable invoices. If you want simple and free, Wave is a good option.
For advanced features like recurring billing and automation, GlassJar or FreshBooks work well. Prioritize ease of use, payment options, and reporting capabilities.
Is QuickBooks free for invoices?
No, QuickBooks is not free for invoicing. While it includes invoicing as part of its features, you must subscribe to a paid plan. Prices vary based on features like recurring billing, payment tracking, and integration.
For businesses seeking free invoicing tools, consider Wave or limited-feature versions of other platforms like Zoho Invoice.
What is the best software for small business bookkeeping?
The best bookkeeping software for small businesses includes GlassJar, QuickBooks, Xero, and FreshBooks. GlassJar is designed for simplified workflows and business transparency. QuickBooks is widely used and supports payroll, invoicing, and reporting.
Xero offers great multi-user features and real-time data. FreshBooks is user-friendly for service-based businesses. Choose software based on your budget, features, and team size.
