Managing bills doesn’t need to be stressful or time-consuming. Keep your bills organized with GlassJar, cloud accounting software for small businesses and bookkeepers. Track due dates and record payments while staying in control of your cash flow.
With GlassJar’s bill management features, small businesses can organize and track their bills and record payments in one central place. You no longer have to shuffle between spreadsheets, vendor emails, and banking apps. Bills, payments, and bank transactions all live in the same ledger, giving you control over your cash flow.
Stay on Top of Your Bills
Forget about juggling paper invoices or losing track of due dates. You can easily enter, categorize, and manage bills from vendors and service providers.
Track Cash Flow as You Go
Know where your money is going with a clear view of cash flow. See your unpaid, upcoming, and paid bills in one place to avoid surprises and plan smarter.
Keep Every Bill in One Place
Enter each bill once, and it stays in GlassJar with its vendor, amount, and due date. With everything in one place, you’ll always have access to your bills without cluttering your office with paperwork.
“GlassJar makes it easy for us to keep our books balanced so we can focus on our customers.”
– Mya Akibotu
GoodEarth Products Inc.
Why Use GlassJar for Bill Management?
✔ Centralized bill tracking for better financial organization
✔ Clear cash flow view to help plan expenses
✔ Every bill in one list for easy access anytime
✔ Posts straight to your general ledger
Take Control of Your Bills Today
Simplify how you handle bills and keep your business running smoothly. Try GlassJar for free and see how easy it is to stay organized and in control of your finances.
Bill Workflows That Save Time
GlassJar helps eliminate the delays that come with traditional manual accounting processes. Enter vendor bills, set due dates, and record payments, all without leaving your dashboard. Once a bill is added, it posts to your general ledger, keeping your books accurate from the start. Set up recurring bills for the vendors you pay every month so you avoid late fees and keep vendor trust.
Easily Enter and Organize Vendor Bills
Bills arrive by email, by mail, or through a vendor portal. Wherever they come from, enter them on the same single screen you use for every other transaction, assign a category, and link each one to the right account in your chart of accounts.
Clear Visibility Into Outstanding Bills
GlassJar gives you a clear picture of what you owe, when it’s due, and how it affects your available funds. An accounts payable aging report shows your open bills by vendor and due date. You’ll always know what’s upcoming and where your cash is going.
Permissions for Multi-User Teams
If several people handle payables, role-based permissions let you decide who can enter bills, who can record payments, and who can only view them. Your CPA or bookkeeper gets a free seat on every plan to review the work.
Record Bill Payments and Match Them to Your Bank
Record bill payments and match them to your bank transactions. Pay by check or through your own bank, record the payment in GlassJar, and approve the match when it shows up in your bank feed. Your records stay clean and reconciliation takes less time.
“We’ve saved over 20 hours of bookkeeping every month by switching to GlassJar.”
– Damien Conway
IronGate Vineyard & Winery
Avoid Costly Bill Mistakes
Duplicate payments, billing errors, and misapplied charges can quietly drain your bank account. Keeping every bill, payment, and bank transaction in one ledger makes those problems easier to catch. When a bank transaction does not match a recorded payment, you see it during reconciliation instead of months later.
Each bill is tied to a vendor profile that includes past bills, payments, and notes, giving you a full picture of your relationships and history. When you need to resolve a dispute or plan a large payment, everything is in one place.
Keep Control Without Giving Up Access
Sensitive financial data shouldn’t be accessible to everyone, but your team still needs to get things done. GlassJar lets you grant access based on role, so employees, bookkeepers, or department heads can review bills without overstepping boundaries. You decide who sees what and who can take action.
Due dates stay visible on your list of open bills, so upcoming payments don’t sneak up on you.
Credits, Prepayments, and Tags Handled With Ease
Managing vendor credits or prepayments is simple. Apply credits to future bills or refund them, and keep prepayments organized by vendor for proper accounting treatment. No extra tracking tools or workarounds are required.
You can also add custom tags to your bills, such as project codes, departments, or clients, which makes it easier to run filtered reports and spot spending trends. These tags turn your bills into a tool for decision-making, not just recordkeeping.
Everything Stays in Sync With Your Books
Bill management in GlassJar is fully integrated into the broader accounting system. That means every bill you add or pay updates your general ledger and accounts payable. Your financials stay accurate without extra effort, and your balance sheet reflects the current state of your business.
Run Your Business From Anywhere
Need to check a bill while away from the office? GlassJar runs in your web browser, so you can review bills and record payments from wherever you work. You don’t need to pause operations just because you’re traveling or working remotely.
4 Reasons to Manage Your Bills in GlassJar
1. Clean Records Without the Headaches
Every action on a bill is logged in the activity trail, so you can see who entered or changed it and when. That means you’re not scrambling at tax time, and recurring bills take care of the vendors you pay every month.
2. Use Your Bills to Drive Smarter Decisions
GlassJar goes beyond basic bill tracking. Tag bills by job, project, or department with custom tags and compare spending against your budget. You can spot vendor price changes and recurring expenses, then act on what you see.
When it’s time to close out the year, GlassJar makes it easy. Bills are fully categorized, tagged, and assigned to the correct time periods. You can quickly pull summaries, reconcile accounts payable, and hand clean numbers to your tax preparer without digging through paperwork.
3. Ditch the App Overload and Collaborate in One Place
Instead of tracking bills in one place and payments in another, you can manage everything from entry to payment record in GlassJar.
Need help from your CPA or bookkeeper? Give them the free CPA or bookkeeper seat that comes with every plan. They can categorize transactions, flag questions, or finalize reports without relying on spreadsheets or file-sharing tools. Everyone works from the same data.
4. Your Data Is Protected
Bank connections run through Plaid with read-only access. Data is encrypted in transit and at rest.
A Simpler, Smarter Way to Manage Bills
GlassJar helps small businesses handle bills with the same professionalism as much larger organizations. With a few vendors or dozens, tracking bills and recording payments becomes faster, clearer, and far more organized. Everything you need is already built into the platform, with no extra logins or systems required.