Check Printing

Save time and streamline payments with GlassJar’s check printing feature. Create, customize, and print checks directly from your account.

GlassJar enables businesses to generate and print checks for vendors, employees, and other expenses directly from the platform, eliminating the need for handwritten checks or third-party software. Users can create, customize, and print checks in just a few clicks while maintaining consistent branding and accurate accounting records.

“GlassJar is so easy to use. Where were you 5 years ago? “

– Mason Gomez
Gomez & Sons Distributing

Simplify Your Check Payments Today

Ditch the manual process and print checks effortlessly with GlassJar. Try it for free and take control of your business payments today.

How to Create & Print Checks in Minutes

Step-by-Step Workflow

1. Navigate to the Check Printing module in GlassJar
2. Select payee (vendor, contractor, or employee)
3. Enter payment details (amount, invoice reference, date)
4. Choose check design or template
5. Preview the check, then send it to your printer

Time Saved Vs. Manual Processes

By automating the check creation and printing process, businesses avoid manual entry errors, eliminate double-data entry, and reduce the administrative time spent drafting or handwriting checks.

Customizing Checks to Match Your Brand

Add Branding & Business Information

Users may add their logo, business name, address, and contact information directly onto each check, creating a professional appearance consistent with other vendor communications.

Layout & Formatting Options

GlassJar supports different checks per page formats—top, middle, or bottom—and allows for standard voucher positioning when using blank check stock aligned with commonly available layouts.

Security Features & MICR Compatibility

GlassJar works with standard check stock formats compatible with MICR toner printers. When users print on blank stock, they should ensure the check layout matches GlassJar’s positioning to align with MICR encoding and bank scanning.

“It’s everything QuickBooks should have been. We’re moving all of our clients over to GlassJar.”

– Ryan David
Green Valley Accounting

Seamless Accounting Integration

Automatic Recording & Ledger Sync

When a check is printed, GlassJar automatically records the transaction in the general ledger, accounts payable, and cash flow statements. This ensures ledger accuracy and real-time financial visibility.

Updating Bills & Expense Entries

Printing a check automatically marks invoices or bills as paid, links payment amounts to the original entry, and updates vendor history in the system.

Avoiding Manual Data Entry Errors

Automated recording removes the risk of entering incorrect amounts, dates, or categorizations—a common source of mismatched or duplicate payments.

Security & Fraud Prevention Considerations

Control Access & Approval Workflows

GlassJar supports role-based permissions that restrict who can create, preview, and print checks. Multi-user environments can require approvals before printing is allowed.

Audit Trails & Event Logging

Every printed check creates a timestamped audit record, including the user who initiated the print and payment details. This supports internal controls and simplifies accounting oversight.

Using High-Security Blank Check Stock

Businesses printing checks should invest in blank check stock with security features—such as watermarks, microprinting, and chemically sensitive material—to minimize risk of alteration or fraud. MICR-encoded toner helps ensure bank readability and fraud resistance.

Positive Pay File Generation (If Supported)

Although GlassJar’s native check printing may not generate bank-uploadable positive pay files, businesses following best practices should export a check issuance list to submit to their bank. This helps alert the bank to legitimate checks and flag discrepancies.

Use Cases for Check Printing

Vendor Payments

Pay multiple vendors in bulk by selecting outstanding bill batches, entering amounts, and generating checks all at once. GlassJar logs each payment automatically.

Payroll & Contractor Payments

Issue checks to contractors or employees, attaching payment memos or project codes. GlassJar integrates with contractor module to assign payments to 1099 categories automatically.

Internal Reimbursements

Employees can submit expense reports or receipts that, once approved, generate checks. GlassJar ties reimbursements directly to expense entries via the expense tracking module.

One-Off Payments & Petty Cash

Create individual checks ad hoc for one-time expenses or reimbursements, with full job cost categorization or custom tagging support for internal tracking.

Check Printing Formats & Paper Compatibility

Supported Check Layouts

Top-position checks, middle-position checks, and multi-check per page styles are supported. Layout alignment tools help users ensure check elements align with stock templates.

MICR Printing Requirements

Use a laser printer with MICR toner cartridges or replaceable magnetic ink cartridges, which banks require to reliably read checks.

Paper Types & Security Layers

Blank check paper with security features is recommended. Paper should include security screens, erasure-resistant ink areas, and watermarks to deter fraud.

Integrations & Workflow Automation

Bill Management Linkage

Checks can be tied directly to bills managed in GlassJar’s bill management module. Once a bill is marked complete or approved, users can generate a check immediately.

Tagging & Project Codes

Checks support custom tags and job tracking tags, allowing payment allocations to specific departments, projects, or campaigns—this enables deeper financial reporting.

Reporting & Check History

Users can generate reports showing all printed checks, by date range, payee, tag, or vendor. This history supports audit reviews, internal reconciliation, and expense analysis.

Best Practices for Smooth Check Printing

Maintain Consistent Check Formatting

Ensure the same layout and printer settings are used across your organization to avoid misaligned printing or OCR errors. Test prints on blank stock before full runs.

Restrict Check Access

Limit the number of employees with permission to print checks. Implement approval workflows where checks must be reviewed before printing by finance personnel.

Reconcile Regularly

Compare printed checks in GlassJar to bank statements frequently. Identify discrepancies or uncashed checks early, and void or stop them when necessary.

Use Secure Stock & Toner

Purchase check stock from reputable vendors that provide industry-standard security features. Use MICR toner from certified suppliers to ensure bank acceptance.

Enable Audit Logs & Tracking

Turn on audit logging for all check-related actions. Review user activity logs periodically to detect unauthorized or unusual transactions.

Benefits for Small Businesses

Streamlined Workflow

Eliminates manual steps—from hand-writing to manual ledger entries—saving time and reducing administrative overhead.

Professional Presentation

Checks printed with branding and standardized layouts reflect a more professional image when interacting with vendors, contractors, or employees.

Improved Accuracy

Automatic ledger posting, bill linking, and expense categorization reduce errors and ensure financial records are always up to date.

Built-In Security

Access controls, audit trails, secure stock compatibility, and standard MICR printing combine to enhance transaction integrity.

Supports Scaling

As businesses grow, GlassJar’s check printing system can handle increasing volume, multiple accounts, and more complex vendor or contractor arrangements without adding manual burden.

Implementation Tips for Businesses

Set Up Printing Defaults

Configure company logo, address, default print layout, and check numbering before launching check printing.

Train Finance Teams

Provide internal documentation or walkthroughs on layout alignment, paper loading, and MICR printer setup to reduce initial mistakes.

Test Periodically

Run test checks when rolling out new printers, updating check stock vendor, or customizing templates to ensure alignment remains accurate.

Review Permissions

Periodically audit user permissions and remove access from users who no longer require check printing capabilities.

Coordinate with Bank

If your bank uses positive pay or other fraud controls, coordinate file exports or issuance reports to ensure your printed checks are verified during clearing.

Comparison with Other Software Solutions

Traditional Accounting Tools

Legacy platforms often require external tools or templates to print checks, and may not offer integrated branding or ledger sync—GlassJar combines all these in one unified workflow.

Manual Check Writing & Paper Trails

Handwritten checks or spreadsheet-based systems tend to create reconciliation burdens and higher error risk. GlassJar’s automation reduces these inefficiencies and improves accuracy.

Advanced ERP Systems

Full ERP platforms may offer check printing but at much higher cost and complexity. GlassJar delivers core check printing needs tailored to small-business workflows.