Open Purchase Orders Report

### Who It’s For
This report is for anyone managing vendor purchasing who needs to see what’s still open in the system. It’s especially helpful for bookkeepers, accountants, and operations teams who place purchase orders and then need to track what’s been received, what’s waiting, and what might slip.

If you’ve ever tried to answer, “What did we promise to buy that hasn’t fully landed yet?” this report is built for that moment, not for a spreadsheet scavenger hunt.

### What It Does
The Open Purchase Orders Report shows your purchase orders that aren’t fully closed yet, so you can understand commitments before they become surprises.

What you can learn from the report:

• Which purchase orders are still open and actively outstanding
• Which vendors have the most open orders at a glance
• How much value is tied up in orders that haven’t been received or fully invoiced
• Whether open orders are stuck longer than expected, so you can follow up sooner
• Which orders are partially received, so you can see what’s left to come in
• When it’s safe to close out an order versus when it still needs attention

### Use Cases

1. Month-End Reconciliation Without The Chaos
A bookkeeper runs the Open Purchase Orders Report a few days before month-end. They filter down to the biggest open orders and confirm which ones are partially received versus truly not started. That gives them a clean checklist for follow-ups, so accrual decisions are based on real status, not vibes or old emails. The close gets faster, and the adjustments are smaller.

2. Vendor Follow-Up When Deliveries Slip
An accounts payable coordinator notices a delivery timeline has been missed for a key vendor. Instead of digging through a stack of purchase orders, they pull the report and sort by open value and aging. A couple of orders look ready to convert into invoices, while others are clearly stalled. They reach out with specifics and resolve the holdup, keeping purchasing from drifting into a hidden backlog.

3. Procurement Oversight For Partial Receipts
A purchasing manager uses the report when a new shipment doesn’t include everything ordered. They review open purchase orders and identify which ones are partially received. Then they match remaining quantities to what’s expected on the next delivery. That reduces the chance of over-ordering, avoids billing disputes, and helps the team maintain consistent records. GlassJar keeps the status view clear, even when the process feels a bit disrorganized.

4. Budget Tracking For Commitments You Haven’t Invoiced Yet
A small business owner wants to understand budget pressure before invoices hit. They run the Open Purchase Orders Report to see how much spend is already committed through open orders, even if the invoices haven’t landed. This makes budgeting more realistic, because it includes commitments that are real but not yet posted. It also helps prevent the “we thought we had room” problem when spending accelerates late in the cycle.