Recording expenses
Record purchases you pay for right away, by card, cash or check, on the single entry screen. Choose the vendor and the expense account, and add a tag if you track spending by project, location or department.
Vendors are contacts too
A vendor is a contact with the vendor role. If you also sell to that business, or pay it as a contractor, it is still one contact. Every bill and payment between you is in one place.
Bills
When a vendor gives you terms, enter a bill so you know what you owe and when it is due. When you pay it, record the payment against that bill. Your reports then show what is still owed and what is coming due.
Recurring expenses
For expenses that repeat on a schedule, set up a recurring transaction. Rent and subscriptions are good examples.
Contractors
You can mark a contact as a contractor and keep every payment to them on that contact. That makes year-end totals easy to pull for whoever prepares your 1099s.
